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iRubric: Formal Email letter / email Rubric

iRubric: Formal Email letter / email Rubric

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Formal Email letter / email Rubric 
Formal Email letter / email Rubric
Rubric Code: H248W5X
By nicaren
Ready to use
Public Rubric
Subject: English  
Type: Writing  
Grade Levels: Undergraduate

Powered by iRubric FORMAL EMAIL RUBRIC
  Excellent

4 pts

Good

3 pts

Needs Improvement

2 pts

Try Again

1 pts

Format

Excellent

Format includes each step and is in the correct order:
1. Subject Heading or
Return & Addressee Address
2. Greeting
3. Body
4. Closure
5. Signature
Good

ONE part of the format is missing a step or is in incorrect order.
(Subject Heading, Greeting, Body, Closure, and Signature)
Needs Improvement

TWO parts of the format are missing a step or is in incorrect order.
(Subject Heading, Greeting, Body, Closure, and Signature)
Try Again

SEVERAL parts (3 or more) of the format are missing a step or is in incorrect order.
(Subject Heading, Greeting, Body, Closure, and Signature)
Greeting

Excellent

Uses correct formality for the given person being addressed.

Greeting includes the correct title followed with the name of the addressee.
(Dear Ms. Watson/Mr. Watson/Dr. Watson)

OR

Uses the appropriate greeting for an unknown addressee (Dear sir/ma'am/madam; To whom it may concern)
Good

Greeting is absent a title OR addressee is incorrectly addressed.
Needs Improvement

Greeting is absent a title AND addressee is incorrectly addressed.
Try Again

Absence of a personal greeting.

Writer does not identify the audience.
Heading & Body

Excellent

Heading in the subject line is relevant to the topic.

Body is complete, concise, and comprehensible to the reader.

Reader has a clear idea of the topic.
Good

Heading is incomplete OR the Body is a completed paragraph with minimal errors (1 to 2).

Reader can still clearly comprehend the message.
Needs Improvement

Heading is irrelevant to the topic AND/OR the Body contains multiple errors (3 to 5).
Try Again

Heading is absent.

Body contains more than 5 errors and the message is incoherent to the reader.

Sentence and paragraph structures are incomplete .
Word Choice

Excellent

Words and phrases are appropriate for addressing a formal audience.

Writer refrains from using informal language, SMS language, slang, or emoticons.

Consistently uses precise, effective vocabulary that completely conveys the message to the reader.
Good

Most word choices are effective and appropriate for a formal audience, but writing contains minimal errors (1 to 2).
Needs Improvement

Some word choices are effective and appropriate for a formal audience, but writing contains multiple errors (3 to 5).
Try Again

Several (more than 5) mistakes with word choices and phrases that do not convey a formal tone.

Excessive use of informal language, SMS language, slang, or emoticons that is inappropriate for a formal audience.
Closure

Excellent

The closing line is formal and relates to the purpose of the message. (eg. summarizes your point, or thanks the reader)

Writer uses a formal signature closing word/phrase, (e.g. Sincerely, Regards, Yours truly)

Writer's name is included with correct spacing underneath the closing signature.
Good

Proper closing and signature phrase is included, but with minimal errors (1 to 2).
Needs Improvement

Closing and signature phrase is included, but with few errors.
Try Again

Writer uses a closing line and/or signature phrase inappropriate for a formal audience, or both are absent.
Grammar

Excellent

Uses completely appropriate grammar that helps reader understand the message.
Good

Mostly uses appropriate grammar; minimal grammar errors (up to 3 errors).
Needs Improvement

Some use of appropriate grammar; multiple grammar errors (up to 4 to 6 errors).
Try Again

Writer makes several grammar errors (Errors >7).



Keywords:
  • formal email, email etiquette, ESL


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