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iRubric: Formal Email letter / email Rubric
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Formal Email letter / email Rubric
Formal Email Rubric
Rubric Code:
E244A74
By
MercedesMF
Ready to use
Public Rubric
Subject:
English
Type:
Writing
Grade Levels:
Undergraduate
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FORMAL EMAIL RUBRIC
Excellent
4 pts
Good
3 pts
Needs Improvement
2 pts
Try Again
1 pts
Format
Excellent
Format includes each step and is in the correct order:
1. Subject Heading or
Return & Addressee Address
2. Greeting
3. Body
4. Closure
5. Signature
Good
ONE part of the format is missing a step or is in incorrect order.
(Subject Heading, Greeting, Body, Closure, and Signature)
Needs Improvement
TWO parts of the format are missing a step or is in incorrect order.
(Subject Heading, Greeting, Body, Closure, and Signature)
Try Again
SEVERAL parts (3 or more) of the format are missing a step or is in incorrect order.
(Subject Heading, Greeting, Body, Closure, and Signature)
Greeting
Excellent
Uses correct formality for the given person being addressed.
Greeting includes the correct title followed with the name of the addressee.
(Dear Ms. Watson/Mr. Watson/Dr. Watson)
OR
Uses the appropriate greeting for an unknown addressee (Dear sir/ma'am/madam; To whom it may concern)
Good
Greeting is absent a title OR addressee is incorrectly addressed.
Needs Improvement
Greeting is absent a title AND addressee is incorrectly addressed.
Try Again
Absence of a personal greeting.
Writer does not identify the audience.
Heading & Body
Excellent
Heading in the subject line is relevant to the topic.
Body is complete, concise, and comprehensible to the reader.
Reader has a clear idea of the topic.
Good
Heading is incomplete OR the Body is a completed paragraph with minimal errors (1 to 2).
Reader can still clearly comprehend the message.
Needs Improvement
Heading is irrelevant to the topic AND/OR the Body contains multiple errors (3 to 5).
Try Again
Heading is absent.
Body contains more than 5 errors and the message is incoherent to the reader.
Sentence and paragraph structures are incomplete .
Word Choice
Excellent
Words and phrases are appropriate for addressing a formal audience.
Writer refrains from using informal language, SMS language, slang, or emoticons.
Consistently uses precise, effective vocabulary that completely conveys the message to the reader.
Good
Most word choices are effective and appropriate for a formal audience, but writing contains minimal errors (1 to 2).
Needs Improvement
Some word choices are effective and appropriate for a formal audience, but writing contains multiple errors (3 to 5).
Try Again
Several (more than 5) mistakes with word choices and phrases that do not convey a formal tone.
Excessive use of informal language, SMS language, slang, or emoticons that is inappropriate for a formal audience.
Closure
Excellent
The closing line is formal and relates to the purpose of the message. (eg. summarizes your point, or thanks the reader)
Writer uses a formal signature closing word/phrase, (e.g. Sincerely, Regards, Yours truly)
Writer's name is included with correct spacing underneath the closing signature.
Good
Proper closing and signature phrase is included, but with minimal errors (1 to 2).
Needs Improvement
Closing and signature phrase is included, but with few errors.
Try Again
Writer uses a closing line and/or signature phrase inappropriate for a formal audience, or both are absent.
Grammar
Excellent
Uses completely appropriate grammar that helps reader understand the message.
Good
Mostly uses appropriate grammar; minimal grammar errors (up to 3 errors).
Needs Improvement
Some use of appropriate grammar; multiple grammar errors (up to 4 to 6 errors).
Try Again
Writer makes several grammar errors (Errors >7).
Keywords:
formal email, email etiquette, ESL
Subjects:
Business
English
Types:
Writing
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