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Email Etiquette Rubric 
Formal Email Rubric
Rubric Code: G2497BW
By silverrose62379
Ready to use
Public Rubric
Subject: English  
Type: Writing  
Grade Levels: 9-12, Undergraduate

Powered by iRubric Formal Email Rubric
  Distinguished

4 pts

Proficient

3 pts

Developing

2 pts

Beginning

1 pts

Format (All parts of an email)

Distinguished

Format is in the correct correct and complete:

subject line,
greeting,
body,
closure
and signature.
Proficient

One part of the format is incorrect or missing (subject line, greeting, body, and closure / signature)
Developing

Two parts of the format are incorrect or missing (subject line, greeting, body, and closure / signature)
Beginning

Several parts (3 or more) of the format are incorrect or missing (subject line, greeting, body, and closure / signature)
Greeting

Distinguished

The greeting is the perfect level of formality for the person being addressed;

is used in the correct place with the correct punctuation (Capital and comma);

Proper use of title (Mrs/Mr/Miss/Ms/Dr), andproper capitalization of the name,
OR
Proper use of unknown subject (sir / ma'am / madam / whom it may concern)
Proficient

One part is missing or incomplete
Developing

Two parts are missing or incomplete
Beginning

Missing three or more parts
Body (Content)

Email must include all parts outlined in the lesson.
- purpose
- create new paragraphs for new ideas
- clear and to the point
- no abbreviations (plz)
- refer to and describe attachments (if necessary)
Distinguished

Body includes at least one complete paragraph. A clear idea is stated in each paragraph and conveyed to the reader. Incorporates all parts outlined in the directions.
Proficient

Missing one or two parts outlined in the directions.
Developing

Missing three or four parts outlined in the directions and some of the information presented in the email is unclear to the reader.
Beginning

Missing five or more parts outlined in the directions; the body does not include any paragraphs; the information in the email is unclear or incomplete.
Closing and Signature

Distinguished

The closing line is formal and relates to the purpose of the message. (eg. summarizes your point, or thanks the reader)

You chose an appropriate signature line, (e.g. Sincerely,)

Your name is included with proper punctuation and capitalization.
Proficient

Proper closing and signature are included, but no punctuation and/or capitalization are used.
Developing

Either closing or signature is incorrect or missing.
Beginning

Neither the closing nor the name are correct or complete.
Diction (Word Choice)

Vocabulary and phrases must be appropriate to create a formal tone. No emoticons, slang, etc.

- use of please/thank you, "may", "should" (etc.) formal language as appropriate
Distinguished

Words and phrases are appropriate for creating a formal tone; slang, or emoticons were used.
Proficient

Most words and phrases are appropriate for creating a formal tone; few (one or two) slang, or emoticons were used.
Developing

Some words and phrases are appropriate for creating a formal tone; some (three or four) slang, or emoticons were used.
Beginning

Words and phrases do not create a formal tone. In fact, words and phrases create an informal and/or rude tone. Abbreviations, slang, and/or emoticons were excessive (five or more)
Grammar, Mechanics, and Spelling

Capitalize names of people and places

Put a period (.) at the end of every complete thought. Place only one space between each sentence, and never before a comma or period. Use commas (,) when writing lists.
Distinguished

Spelling, punctuation and grammar are mostly correct or does not affect the clear understanding of the email.
Proficient

Spelling, punctuation and grammar are somewhat correct (3 major types of errors noted).
Developing

Several errors with spelling, punctuation, and grammar (4-6 major types of errors).
Beginning

Many errors in spelling, punctuation, and grammar.(Errors >7). Affects clear understanding.



Keywords:
  • formal email, email etiquette, ESL


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